Nowadays when we prepare a will, we have the added responsibility of leaving instructions to our loved ones about what to do with our online things after we die. Bequeathing has grown more complicated.
Much of our online content consists of our writings – email, text, tweets, blogs, wikis and more – and our loved ones would surely cherish some of it just as surely as we cherish special old cards and letters. The same goes for our online photos, videos, artwork and other things we’ve created.
All of this content exists in a situation unique to the digital age: it resides in cyberspace and, as such, some of it will continue to reside there long after we die while some of it will get deleted by their hosts after a period of time. But between hosting servers and online services, the content is held by third parties and is beyond our immediate control.
A few helpful advocacy groups are spreading awareness of this so-called “digital afterlife,” and an industry of commercial services is growing for online memorials, digital estate planning, post-mortem email notifications and more. As messy and mysterious as the process of getting your digital affairs in order might seem, it actually breaks down into a few steps
The first step is to inventory everything about your online life, such as your email accounts, Facebook, Twitter…everything. Use a spreadsheet or create a table in a word-processing document. For each website, list the name, URL, your username and password. Include any additional information someone might need to access each account. Or indicate if you want an account deleted.
Note if there is any money at stake in an account or if are there any business implications. For example, do you have any Second Life Linden dollars, which have a real-world currency exchange value? Do you have any money sitting in your Paypal account? Do you have an ongoing business on eBay?
The second step is to research any rights issues that may impede your heirs from accessing your accounts. When you create an account on most sites you agree to its policies or terms of service. Check each site for their policy on deceased members and the access rights of heirs. Determine what authorization you may have to supply, if any, and jot that information down on your inventory.
Some sites allow users to be memorialized after they die. Would you like that? Some sites permit account access to heirs and some don’t; those that don’t may offer instead the option for heirs to download the deceased user’s content. Some sites delete an account if it remains inactive for a period of time or if a due payment is not received, so note on your inventory if a site has time-related conditions. The Digital Beyond, an online resource for digital legacy information, compares policies for several of the top email and social media sites. When dealing with third parties, such as the sites that host your accounts, know your rights.
It may help to designate a digital executor, someone who is Internet savvy, can carry out your instructions and, if necessary, work with the legal executors of your will. Attorneys know what they know and geeks know what they know; get the right person for the job.
The third step is notification. Tell your heirs about your intentions for your digital content. You don’t have to share usernames and passwords yet, just let them know that you’ve created a document with detailed information about your digital possessions and tell them where you will keep that document once you print it out. A logical place for it would be with your will or other important papers.
Also, leave instructions about who to email about your death. Your email contact list could be lengthy, so it may be wise to print the list and cross out the names of the people you don’t want contacted.
One additional option to consider is downloading all of your online digital possessions and backing them up with your personal archives. This can be time consuming and, since online content changes constantly, you’ll need to repeat the download periodically. But it will be less of a hassle for your heirs to find and access your digital belongings.
Above all, do your research. There are many digital-legacy services emerging; some might interest you and some might not. Do you want to designate an online memorial or grieving site on which your loved ones can commemorate you? Do you want to build an online avatar-ish digital replica of yourself that may continue to exist after you die? Do you want to arrange posthumous email messages from you to be sent out? Maybe you can find a digital estate planning service that will take care of everything. Search online for phrases like “digital legacy,” “digital executor,” “digital afterlife” and similar wording.
Planning is tedious but crucial and your heirs will appreciate your considerate forethought.